Texas Children's Commission


Grant Type Descriptions

The Children's Commission business is conducted primarily through its three standing committees – Basic Projects, Training, and Technology. Each committee is chaired by a Commissioner and members are drawn from the Commission, Collaborative Council, and others in the child welfare community. Committees oversee and monitor Commission projects, including the work of subcommittees and workgroups.

Basic Projects - Grant funds are available to support programs or projects that are designed to improve the court process for child welfare cases that provide for the safety, well-being and permanency needs of children in foster care.

Training Projects - Grant funds are available to support training and education programs that increase child welfare expertise within the legal community or facilitate cross-training opportunities amongst agencies, courts, and other key stakeholders involved in the child welfare system.

Technology Projects - Grant funds are available to support data collection and analysis projects that improve the processing of child welfare related court hearings to ensure safety, permanence, and well-being needs of children are met in a timely and complete manner.

Grant Program Instructions and Guidelines

Grant Application

Approved Budget categories

List each person and position to be paid with CIP funds. The cost calculation should show the employee's annual salary rate and the percentage of time devoted to the project.

Fringe benefits are based on the applicant's established formula and are only for the percentage of time devoted to the project. It is important to explain what is included in the benefit package and at what percentage.

If travel is essential for project personnel, please include estimates and calculations for all related costs involved (e.g., airfare, ground transportation, per diem, conference registration fees, lodging, mileage for personal vehicle usage, etc.). For travel guidelines, see travel guidelines.

List general office supplies and other general office equipment used in support of the project, such as paper, envelopes, pens and pencils and staples, etc. List items and show the basis for computation.

List non-expendable items having a unit cost of $1,000 or more and a useful life of one year or more and include the cost of shipping, installation and fabrication. Explain how the equipment is necessary for the success of the project

In this category, describe the product or service to be procured by contract and provide an estimate of the cost. For consultants, provide a description of the product or services to be provided by the consultant and an estimate of or detailing of exact cost. Include: a) consultant fees (for each consultant enter the name, service, hourly or daily fee, and estimated time on the project) and b) consultant expenses (list all expenses to be paid from the grant to the individual consultant in addition to their fees, such as travel, meals, lodging, etc.).

This category contains items not included in the previous categories. Give justification for all the items in the "other" category (e.g., printing, telephone, postage, rent, insurance, space rental, etc.).

CIP Funds awarded may not constitute more than 75% of the total project cost. Therefore, matching contributions of 25% (cash or in-kind) of the total program or project budget is required and must be derived from non-federal resources.

Reimbursement Process

Requests for reimbursement should be submitted within 30 days of the calendar month in which the grant-related expenses are incurred. CIP will reimburse only those costs that are eligible for federal reimbursement, in compliance with 2 CFR 200 (Code of Federal Regulations).

Complete each applicable tab in the Request for Reimbursement form and submit via email, in pdf form, or mail hard copies, with supporting documents, to the Children's Commission. Do not submit the Request for Reimbursement via fax.

The FINAL Request for Reimbursement (RFR) is due no later than November 15 of the grant period.

Payment Process

All payments are disbursed monthly on a reimbursement basis utilizing ACH/Direct Deposit unless otherwise specified. However, should a check be issued it will be made payable to an organizational entity.

Payments can be paid to an individual for travel reimbursements or services rendered (ie. consultant fee).

Upon processing of the required forms, authorized payments from CIP can be made directly to an organization's designated bank account. Direct deposit requires that a recipient have a Texas Identification Number (provided to your organization by the state comptroller) and a Direct Deposit Authorization form on file with the Children's Commission.

Application for Texas Identification Number
Direct Deposit Authorization Form

Texas Stamp
   Physical Address
    Children’s Commission
Supreme Court Building
201 W. 14th Street, Room 104
Austin, TX 78701
   Mailing Address
    Children’s Commission
P.O. Box 12248
Austin, TX 78711
(512) 463-5384
(512) 463-8895
Email:  children@txcourts.gov